Rent an Athletic Field

Step 1.Determine how long your rental will be and what amenities you would need.

The rental fee for an athletic field varies depending on the type of amenities needed and the duration of the rental. Fields are available for rentals on an hourly basis when not in use by Parks & Recreation.

Field Reservation

Varys $30-$40 per hour based on the facility. Reservations are made between the hours of 8 a.m. to 10:30 p.m. and occur in 15-minute increments. There is a one-hour minimum to rent a facility and fields may only be used for the sport in which they were designed, unless otherwise approved.

Click the links below to view fees and amenities at each facility.

Amenities

Lights: $25 per hour

Lights are automatically based on the sunset schedule and will be charged in 15-minute increments. Lights are scheduled for 15 minutes after reservation end time to account for clean up and safe facility exit. Most athletic facilities have automatic lights based on reservation schedules. Any facilities without automatic lights will be discussed with the renter in advance.

Batting Cages: $25 per set, per hour

Batting cage availability varies based on location.

Bull Pens: $15 per set, per hour

Bull pens require an additional fee if separate from the field. 

Staffing: $20 per hour, per staff member

This is a monitor fee, based on determination of city staff to ensure safety and adherence to policies.

Lining/Mating Fee: $25 per field

The fee is charged for all games played on "diamonds", regardless of the facility. 

Security: Determined by Clearwater Police Department

Security is the direct responsibility of the organization. City staff will determine if needed.

Merchandiser, concessionaires or vendors
Any type of vendor must be approved by the city of Clearwater Athletics Division, in writing and prior to the event.

Step 2.Fill out Reservation Request

To rent an athletic field, you'll need to submit a rental application using our online form or via e-mail at athletics@myclearwater.com. Submission of a request does not guarantee approval.

Before you fill out the form, please have the following items ready:

• Organization Name (Third-party reservations are strictly prohibited.)
• Basic contact information
• Organization Type
• Description of activity and type of event
• # of participants anticipated
• # of teams anticipated
• Date and Time of Reservation
• Signed Athletics-Form-A.pdf(PDF, 157KB)

Submit your application

Step 3.Staff will review

All reservation requests must be made in advance of use. Staff will review your request within 2-5 business days to determine availability. On-going, recurring reservation requests from established renters must be submitted no more than 365 days or less than fifteen (15) days prior to the first requested dates.

Staff will attempt to accommodate all field space requests received. When there are field space allocation conflicts, staff will assign usage based upon the prioritization defined below, historical usage by an organization and organization’s conformance to rules, regulations, and recreation permit requirements. Field availability may also depend upon maintenance and prescribed field rest periods to ensure safe playing surfaces.

1. City of Clearwater produced or sponsored events, leagues or activities
2. City of Clearwater co-sponsored youth leagues with a current Council-approved annual agreement
3. Recurring, on-going “established” organization use and groups with current agreements
4. Tournaments & general renters

The city of Clearwater reserves the right to move or cancel usage for any group due to maintenance or safety concerns, scheduling conflicts or failure to adhere to City policies and procedures, including payment of account balances within allotted time, even after a permit is issued.

When a reservation is approved, you will receive a reservation receipt slip. Availability of the field will then be verified, and the following fees collected.

Step 4.Provide a Certificate of Insurance

If you're reservation is accepted, you will be required to provide a Certificate or Certificates of Insurance showing the existence of coverage. The City is to be specifically listed as certificate holder and included as an additional insured on all liability coverage. The name on the Certificate of Insurance (COI) must match the team/organization name.

Insurance requirements include:

• The renter further agrees to carry at its own cost and expense, acquire and maintain throughout all reservation dates with the City, sufficient insurance to adequately protect the respective interest of the parties. Specifically, the renter must carry the following minimum types and amounts of insurance on an occurrence basis, or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum of three (3) year tail following the last date of coverage. These insurance requirements shall not limit the liability of the renter. The City does not represent that these types or amounts of insurance to be sufficient or adequate to protect the renter’s interests or liabilities, but are merely minimums:
• Comprehensive General Liability insurance on an "occurrence" basis including but not limited to bodily injury, personal injury, and property damage with limits not less than $1,000,000 per occurrence, $2,000,000 aggregate.
• Automobile Liability insurance for any motor vehicle owned by, hired by, used by, or used on behalf of the renter, providing Bodily Injury Liability and Property Damage Liability covering any injury or damage with limits no less than $1,000,000 per occurrence, $2,000,000 aggregate. If a renter does not own any motor vehicles or use City Property as the origin for group travel, this insurance is not required.
• The City recommends but does not require the following coverages to protect the renter. The City is not liable and shall be indemnified against any claims arising from any claims made against the recommended coverages provided below.
  • i. Property Insurance
    ii. Crime and Employee Dishonest Coverage
    iii. Sexual Abuse & Molestation Coverage
    iv. Workers Compensation Coverage
    v. Employers Liability Insurance

  OTHER INSURANCE PROVISIONS: The General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:

  • PRIMARY INSURANCE COVERAGE: For any claims related to this Agreement, the renter’s insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the renter’s insurance and shall not contribute to it.
  • RIGHT OF RECOVERY: Except for Workers’ Compensation, the renter waives its right of recovery against the City, to the extent permitted by its insurance policies.
• CERTIFICATE OF INSURANCE/CERTIFIED COPIES OF POLICIES: The renter will provide the City with a Certificate or Certificates of Insurance showing the existence of coverage. In addition, the renter will provide to the City, if asked in writing, certified copies of all policies of insurance. The renter will maintain the required coverage with a current Certificate or Certificates of Insurance throughout the renter’s approved usage with the City. New certificates and new certified copies of policies shall be provided to the City whenever any policy is renewed, revised, or obtained from other insurers.

The address where such certificates and certified policies shall be sent or delivered is as follows:

City of Clearwater
Attention: Athletics Office
1160 Seminole Street
Clearwater, FL 33755

Step 5.Submit your payment

Any organization with a non-established pattern of use must pay all fees at the time of the reservation.

Any organization with an established pattern of use and conducting ongoing, recurring usage of our athletic facilities will be billed for reservations on the 1st of every month for the prior month’s usage. Invoices must be paid within ten (10) business days to keep the account in good standing with the city of Clearwater.

Payments can be made by check, money order or credit card. Personal checks can only be used if paying in person with proper identification for taxable usage. Credit card payments can be made in person or online. Organizational checks are permitted via mail or in person. No cash will be accepted.

If your organization is tax-exempt, you must provide a "DR-14" form that indicates tax-exempt status and the tax-exempt organization's name must match the specific name as shown on the DR-14. Failure to provide a DR-14 will result in taxes being charged accordingly.

A renter will require a login and password to make online credit card payments. Please contact the Athletics Supervisor for instructions and to set up your online account.

Submit payments to:
City of Clearwater
ATTN: Athletics Division
1160 Seminole Street
Clearwater, FL 33755

Failure to provide payment as required may result in future or current facility usage being suspended or removed. Discrepancies with billing must be submitted for review to the city of Clearwater Athletics staff within five (5) business days.

Step 6.Print out or have a copy of proof of reservation

For the day of your event, keep a copy of your proof of reservation. Renters may be required to show proof of reservation. Failure to provide proof of reservation will result in the renter being unable to continue use of the facility.

Step 7.Return your keys

After your event, all organizations provided a city of Clearwater light or access key are required to return the keys at the end of their season or as requested by city staff. If keys are not returned within 10 days, a $100 key fee will be assessed. Duplicating the keys is not permitted. Any organization determined to be in violation will have any key privileges revoked.

A $20 lost key fee will be applied if an organization reports a lost key. Any replacement keys will be provided upon request and approval from the city of Clearwater once the fee has been paid.

Have documents ready for day-of event

Renters may be required to show proof of reservation. Failure to provide proof of reservation will result in the renter being unable to continue use of the facility.